A few simple checks will then determine whether a conference venue chosen is suitable for an event.
Capacity and Layout Options
Ask for the exact number of guests that can be accommodated in each layout of seating, ie. theatre style, cabaret style and seated around tables in boardroom style. These are the most important factors to consider when comparing Cheltenham Hotel Conference Rooms.
Lighting and Ventilation
Check the lighting can be switched to different levels. Also check if the windows can be opened to bring in some fresh air. A poorly ventilated and poorly lit room will soon sap the energy of a room full of delegates by the afternoon of the event.
AV and Connectivity
Ask what equipment is supplied as standard and what will be hired in (e.g. screens and projectors). Find out how many HDMI ports are supplied per room and whether any microphones are supplied as standard. Ask if the Wi-Fi bandwidth reserved for your delegates will be dedicated to your group or shared with other hotel guests. For Cheltenham Hotel Conference Rooms, visit https://tewkesburypark.co.uk/hotel-conference-rooms/.
Accessibility
Do venues have step-free access, accessible toilets and do they supply hearing loops for delegates with hearing impairments? Can you check that they adhere to the relevant accessible venue standards for disabled delegates.
On-Site Support
Make sure there is someone from the venue staff around during your event, not just when setting up. In case something goes wrong with the AV or you need to change the room layout in the middle of a session, you’ll be happy to have someone there to help.
A short visit to the venue and its facilities will reveal most of what you need to know.